Project Administrator

Published 18 September 2024

Location: Los Angeles, CA, USA

The Company 

Plenary is a leading specialized developer of long-term Public-Private Partnership (PPP) projects.  Since its inception in 2005, we have built a portfolio of 60+ projects and $35 billion in North American assets under management. We are determined in our approach to deliver first-class infrastructure, build the right delivery solutions for the projects we work on and inspire people with our vision for transformational spaces. 

Why Work for Plenary? 

Recognized as one of Canada’s Most Admired Corporate Cultures, ranked as a Best Place to Work in Canada and certified as a Great Place to Work in both the US and Canada, we pride ourselves on our winning workplace culture. Our focus is on empowering our employees, driving results, building strong camaraderie, and celebrating our wins as a team. Together, we bring infrastructure to life. 

The Role

As a Project Administrator at Plenary, you will be responsible for providing administrative assistance to project management teams during design, construction, and facilities management phases. Your strengths fall in the areas of organization, writing, proof-reading, attention to detail, and highly effective administration. You prefer an environment where you can exercise your multi-tasking skills and prioritize successfully. You also understand the importance of discretion when dealing with confidential materials and correspondence.

In this role, you will report directly to the Vice President in our Los Angeles office.

Responsibilities  

• Serve as an integral member of project management team.
• Coordinate project team schedules and meetings.
• Prepare and distribute project-related correspondence including letters, reports, presentations and other communications.
• Maintain a change order database and prepare change order documentation.
• Prepare standardized templates for project documentation and tracking of information.
• Liaise with clients, partners, contractors, and other project-related personnel and effectively communicate relevant project information.
• Assist project management team with ad hoc tasks relating to projects.
• Support management in other areas as required, including project proposals and office administration.

Qualifications

• Post-secondary diploma or degree
• 3 or more years of office administration experience, preferably in the architecture/ engineering, construction, or facilities management industries
• Strong knowledge of Microsoft Office
• Excellent verbal, written, and interpersonal communication skills
• Effective time management when balancing multiple priorities and deadlines
• Strong work ethic and high level of personal and professional integrity
• Team player with commitment to overall project success

What We Offer

• Competitive salary with annual bonus potential.
• Comprehensive benefits package including medical, dental and vision, and 401k plan with employer contribution.
• Four weeks’ vacation.
• Long-term development opportunities and ability to be part of an exciting and growing industry.
• Salary Range: $65-80k + annual bonus

Note: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are committed to continuous improvement, and a diverse and inclusive workplace for all. Plenary Americas is an Equal Employment Opportunity employer and employment decisions are based on merit and business needs only. Reasonable accommodation is available for qualified individuals with disabilities, upon request.